How to import references

Steps

Import the references per type: Book, Book section, Edited book, Journal article, Report, Other.

1. Export the references from Scopus:
   • Go to Scopus to the advanced search
   • Create a query to retrieve the required articles analog to the query below. Try to approach the date of the last import. For instance, if the last import was on March 2017 then skip the months before the import month. This way you avoid duplicates in the query result and the publication set in the wiki.
   • ( AUTHOR-NAME ( vuuren )  OR  AUTHOR-NAME ( stehfest )  OR  AUTHOR-NAME ( elzen ) )  AND  AFFILORG ( pbl )  AND  PUBYEAR  >  2016 AND NOT  PUBDATETXT ( january  2017 )  AND NOT  PUBDATETXT ( february  2017 )
2. Select all articles and export as CSV. Use the arrow aside 'Export CSV'
3. Read the CSV into Excel and prepare the import sheet
   • Author names should be in a list like this one: A. F. Hof; M. G. J. den Elzen; A. Mendoza Beltran; Copy the Author column to a new sheet and apply the 'text to columns' function with delimiter=','. Add another sheet and enter the following formula or a similar one:<syntaxhighlight lang="vb.net">

CONCATENATE(Sheet1!B2,Sheet1!A2,";", IF(LEN(Sheet1!D2)=0,,CONCATENATE(Sheet1!D2,Sheet1!C2,";")), IF(LEN(Sheet1!F2)=0,,CONCATENATE(Sheet1!F2,Sheet1!E2,";")), IF(LEN(Sheet1!H2)=0,,CONCATENATE(Sheet1!H2,Sheet1!G2,";")), IF(LEN(Sheet1!J2)=0,,CONCATENATE(Sheet1!J2,Sheet1!I2,";")), IF(LEN(Sheet1!L2)=0,,CONCATENATE(Sheet1!L2,Sheet1!K2,";")), IF(LEN(Sheet1!N2)=0,,CONCATENATE(Sheet1!N2,Sheet1!M2,";")), IF(LEN(Sheet1!P2)=0,,CONCATENATE(Sheet1!P2,Sheet1!O2,";")), IF(LEN(Sheet1!R2)=0,,CONCATENATE(Sheet1!R2,Sheet1!Q2,";")), IF(LEN(Sheet1!T2)=0,,CONCATENATE(Sheet1!T2,Sheet1!S2,";")), IF(LEN(Sheet1!V2)=0,,CONCATENATE(Sheet1!V2,Sheet1!U2,";")), IF(LEN(Sheet1!X2)=0,,CONCATENATE(Sheet1!X2,Sheet1!W2,";")), IF(LEN(Sheet1!Z2)=0,,CONCATENATE(Sheet1!Z2,Sheet1!Y2,";")), IF(LEN(Sheet1!AB2)=0,,CONCATENATE(Sheet1!AB2,Sheet1!AA2,";")), IF(LEN(Sheet1!AD2)=0,,CONCATENATE(Sheet1!AD2,Sheet1!AC2,";")), IF(LEN(Sheet1!AF2)=0,,CONCATENATE(Sheet1!AF2,Sheet1!AE2,";")), IF(LEN(Sheet1!AH2)=0,,CONCATENATE(Sheet1!AH2,Sheet1!AG2,";")), IF(LEN(Sheet1!AJ2)=0,,CONCATENATE(Sheet1!AJ2,Sheet1!AI2,";")), IF(LEN(Sheet1!AL2)=0,,CONCATENATE(Sheet1!AL2,Sheet1!AK2,";")), IF(LEN(Sheet1!AN2)=0,,CONCATENATE(Sheet1!AN2,Sheet1!AM2,";")), IF(LEN(Sheet1!AP2)=0,,CONCATENATE(Sheet1!AP2,Sheet1!AO2,";")), IF(LEN(Sheet1!AR2)=0,,CONCATENATE(Sheet1!AR2,Sheet1!AQ2,";")), IF(LEN(Sheet1!AT2)=0,,CONCATENATE(Sheet1!AT2,Sheet1!AS2,";")), IF(LEN(Sheet1!AV2)=0,,CONCATENATE(Sheet1!AV2,Sheet1!AU2,";")), IF(LEN(Sheet1!AX2)=0,,CONCATENATE(Sheet1!AX2,Sheet1!AW2,";")), IF(LEN(Sheet1!AZ2)=0,,CONCATENATE(Sheet1!AZ2,Sheet1!AY2,";")), IF(LEN(Sheet1!BB2)=0,,CONCATENATE(Sheet1!BB2,Sheet1!BA2,";")), IF(LEN(Sheet1!BD2)=0,,CONCATENATE(Sheet1!BD2,Sheet1!BC2,";")), IF(LEN(Sheet1!BF2)=0,,CONCATENATE(Sheet1!BF2,Sheet1!BE2,";")), IF(LEN(Sheet1!BH2)=0,,CONCATENATE(Sheet1!BH2,Sheet1!BG2,";")), IF(LEN(Sheet1!BJ2)=0,,CONCATENATE(Sheet1!BJ2,Sheet1!BI2,";")), IF(LEN(Sheet1!BL2)=0,,CONCATENATE(Sheet1!BL2,Sheet1!BK2,";")), IF(LEN(Sheet1!BN2)=0,,CONCATENATE(Sheet1!BN2,Sheet1!BM2,";")), IF(LEN(Sheet1!BP2)=0,,CONCATENATE(Sheet1!BP2,Sheet1!BO2,";")), IF(LEN(Sheet1!BR2)=0,,CONCATENATE(Sheet1!BR2,Sheet1!BQ2,";")), IF(LEN(Sheet1!BT2)=0,,CONCATENATE(Sheet1!BT2,Sheet1!BS2,";")), IF(LEN(Sheet1!BV2)=0,,CONCATENATE(Sheet1!BV2,Sheet1!BU2,";")), IF(LEN(Sheet1!BX2)=0,,CONCATENATE(Sheet1!BX2,Sheet1!BW2,";")), IF(LEN(Sheet1!BZ2)=0,,CONCATENATE(Sheet1!BZ2,Sheet1!BY2,";")), IF(LEN(Sheet1!CB2)=0,,CONCATENATE(Sheet1!CB2,Sheet1!CA2,";")), IF(LEN(Sheet1!CD2)=0,,CONCATENATE(Sheet1!CD2,Sheet1!CC2,";")), IF(LEN(Sheet1!CF2)=0,,CONCATENATE(Sheet1!CF2,Sheet1!CE2,";")), IF(LEN(Sheet1!CH2)=0,,CONCATENATE(Sheet1!CH2,Sheet1!CG2,";")), IF(LEN(Sheet1!CJ2)=0,,CONCATENATE(Sheet1!CJ2,Sheet1!CI2,";")), IF(LEN(Sheet1!CL2)=0,,CONCATENATE(Sheet1!CL2,Sheet1!CK2,";")), IF(LEN(Sheet1!CN2)=0,,CONCATENATE(Sheet1!CN2,Sheet1!CM2,";")), IF(LEN(Sheet1!CP2)=0,,CONCATENATE(Sheet1!CP2,Sheet1!CO2,";")), IF(LEN(Sheet1!CR2)=0,,CONCATENATE(Sheet1!CR2,Sheet1!CQ2,";")), IF(LEN(Sheet1!CT2)=0,,CONCATENATE(Sheet1!CT2,Sheet1!CS2,";")), IF(LEN(Sheet1!CV2)=0,,CONCATENATE(Sheet1!CV2,Sheet1!CU2,";")), IF(LEN(Sheet1!CX2)=0,,CONCATENATE(Sheet1!CX2,Sheet1!CW2,";")), IF(LEN(Sheet1!CZ2)=0,,CONCATENATE(Sheet1!CZ2,Sheet1!CY2,";")) ) </syntaxhighlight>

1. Insert an empty row at the top and fill in as header:
   • first column: Label
   • Author column: Author
   • Year column: Year
2. Open excels developers window (alt F11) and import parseReference.bas with the parseReference macro
3. run the macro to generate the labels
4. Check labels on:
   • duplicates
   • parse errors
   • double names
5. Compare the labels of the new references with the existing publications. If the label exists and the publications are different,append a character to the label, e.g. Den Elzen et al., 2015c
6. Rename the header of the first column Label to Title
7. The headers of the other columns must be assigned the correct values see the section #Headers per type.
8. Save the file as Unicode text.
9. IMPORTANT! Open the file in Textpad or Notepad++. Check the encoding, it should be UTF8. Replace the tabs "\t" with "," and save as .csv file
10. In Special pages choose: Import CSV, Browse to the created csv file, select "utf8", select the skip option and start the import.

Headers per type

For each PublicationType you can also add a header 'Free text' with additional information.

• Note:Types are case sensitve!
• Note: the header line may not contain any spaces!

Book

• ReferenceTemplate[PublicationType] with values 'Book'
• ReferenceTemplate[Author]
• ReferenceTemplate[Year]
• ReferenceTemplate[Title]
• ReferenceTemplate[PBL-link]
• ReferenceTemplate[DOI]
• ReferenceTemplate[Volume5]
• ReferenceTemplate[Publisher]
• ReferenceTemplate[City]
• ReferenceTemplate[ISBN]

Book section

• ReferenceTemplate[PublicationType] with values 'Book section'
• ReferenceTemplate[Author]
• ReferenceTemplate[Year]
• ReferenceTemplate[Title]
• ReferenceTemplate[PBL-link]
• ReferenceTemplate[DOI]
• ReferenceTemplate[BookTitle]
• ReferenceTemplate[Editor]
• ReferenceTemplate[Publisher2]
• ReferenceTemplate[City2]
• ReferenceTemplate[Volume]
• ReferenceTemplate[Pages]
• ReferenceTemplate[ISBN2]

Edited book

• ReferenceTemplate[PublicationType] with values 'Edited book'
• ReferenceTemplate[Author]
• ReferenceTemplate[Year]
• ReferenceTemplate[Title]
• ReferenceTemplate[PBL-link]
• ReferenceTemplate[DOI]
• ReferenceTemplate[Editor2]
• ReferenceTemplate[SeriesTitle]
• ReferenceTemplate[Volume4]
• ReferenceTemplate[Publisher3]
• ReferenceTemplate[City3]
• ReferenceTemplate[ISBN3]

Report

• ReferenceTemplate[PublicationType] with values 'Report'
• ReferenceTemplate[Author]
• ReferenceTemplate[Year]
• ReferenceTemplate[Title]
• ReferenceTemplate[PBL-link]
• ReferenceTemplate[DOI]
• ReferenceTemplate[Editor3]
• ReferenceTemplate[Institution]
• ReferenceTemplate[ReportNumber]
• ReferenceTemplate[SeriesTitle2]
• ReferenceTemplate[Publisher5]
• ReferenceTemplate[City5]

Journal

• ReferenceTemplate[PublicationType] with values 'Journal article'
• ReferenceTemplate[Author]
• ReferenceTemplate[Year]
• ReferenceTemplate[Title]
• ReferenceTemplate[PBL-link]
• ReferenceTemplate[DOI]
• ReferenceTemplate[Journal]
• ReferenceTemplate[Volume2]
• ReferenceTemplate[Issue]
• ReferenceTemplate[Pages2]

Conference proceedings

• ReferenceTemplate[PublicationType] with values 'Conference proceedings'
• ReferenceTemplate[Author]
• ReferenceTemplate[Year]
• ReferenceTemplate[Title]
• ReferenceTemplate[PBL-link]
• ReferenceTemplate[DOI]
• ReferenceTemplate[ConferenceName]
• ReferenceTemplate[Volume6]
• ReferenceTemplate[Pages4]

Other

• ReferenceTemplate[PublicationType] with values 'Other'
• ReferenceTemplate[Author]
• ReferenceTemplate[Year]
• ReferenceTemplate[Title]
• ReferenceTemplate[PBL-link]
• ReferenceTemplate[DOI]
• ReferenceTemplate[SecondaryTitle]
• ReferenceTemplate[SecondaryAuthor]
• ReferenceTemplate[Publisher4]
• ReferenceTemplate[City4]
• ReferenceTemplate[Volume3]
• ReferenceTemplate[Pages3]
• ReferenceTemplate[Date]

Links

http://unisa.libguides.com/content.php?pid=224578&sid=2908837 for exporting references http://www.ehow.com/how_12014808_open-tab-delimited-files-excel.html